Ever sat through a meeting that felt like an endless loop with no clear purpose? That’s what happens when there’s no agenda — or worse, a bad one, people drift, time is wasted, and nothing truly moves forward.
The solution? A well-crafted agenda that keeps everyone on track, makes the best use of time, and ensures you walk away with real outcomes. This prompt helps you quickly create a professional, laser-focused meeting agenda that maximizes productivity and keeps participants engaged from start to finish.
Here’s How to Use This Prompt Effectively:
Be Specific About the Meeting Topic: Instead of saying “Weekly Team Meeting,” try “Weekly Marketing Team Meeting to Review Campaign Performance and Assign Tasks.” This ensures your agenda prioritizes key objectives.
List all relevant participants by role: Include decision-makers, subject-matter experts, and note-takers. This helps assign ownership of each section without confusion.
List All Key Details Clearly: Overloading the agenda leads to rushed discussion; to solve this, include the exact date and start time, along with the meeting’s planned duration.
Request Logical Flow & Time Management: Ask for the most important or urgent items to be placed at the top. Also include realistic time slots for each section to avoid running over.
Include desired outcomes for every topic: This transforms your meeting from a talking shop into a results-driven session. For example: “By the end of this section, finalize next quarter’s product roadmap.”
Use the output as both an agenda and a post-meeting tracker: You can add meeting notes, decisions made, and follow-up tasks under each section afterward.
Here’s the prompt:
You are a professional meeting coordinator. Based on the meeting topic: "[MEETING TOPIC]", and the following details: [PARTICIPANTS], [DATE/TIME], [OBJECTIVES], create a clear and concise agenda. Include:
-Time allocations for each topic or activity
-Topic owners responsible for leading each section
-Desired outcomes so everyone knows the expected results
Ensure the agenda is logically ordered, practical, and optimized for efficiency so participants stay engaged and decisions get made.
Other Expanded Features You Can Request includes:
-Color-coded sections for discussion, decision, and information-only items.
-Brief description under each agenda point for context.
-A final “Action Items & Next Steps” section.
-Optional pre-reading list or preparation notes for participants.